Conference Terms & Conditions

1. About the Conference

SYMBIOSIS–SOLIXEMPOWER TECH CONCLAVE 2026 is a multidisciplinary conference organized by Symbiosis International (Deemed University) and its participating institutions, in association with SOLIX Technologies. The Conference brings together academic, healthcare, technology and industry stakeholders to explore innovation across healthcare, data, artificial intelligence, research and emerging technologies.

2. Registration and Confirmation

• Registration must be completed through the official Conference registration form with accurate participant details.
• Registration is confirmed only after payment verification and receipt of official confirmation from the Conference team.
• Registrations are non-transferable unless approved in writing by the Organizers.
• Conference registration is separate from Tech Conclave Hackathon 2026 registration, which is governed by its own eligibility criteria, fees and terms.

3. Registration Fee and Payment

• The Conference registration fee is ₹1,500 per participant, covering access to the three-day Conference, subject to the published program and venue capacity.
• Working Lunch & Hi-tea shall be provided. Travel, accommodation, other personal expenses are excluded unless specifically confirmed by the Organizers.
• Payment must be made only through the official payment method or QR code provided during registration.
• Participants must submit the required transaction reference/UTR and payment details accurately. Where payment is made by a third party, the payer's details must be provided correctly.
• Submission of a payment receipt does not constitute registration confirmation. Participants should retain their transaction details until verification is complete and contact the Conference team before making a duplicate payment.

4. Travel and Accommodation

Travel, local transportation and accommodation are the responsibility of participants. On-campus accommodation, including options at Sandipani Hometel, is subject to availability, separate booking and confirmation of applicable charges. Conference registration does not guarantee accommodation.

5. Program Schedule

The Organizers will make reasonable efforts to deliver the published program. Speakers, sessions, timings and venues may change where necessary. Updates will be communicated through official Conference channels wherever practicable. Changes to individual sessions or speakers do not automatically entitle participants to a refund.

6. Participant Conduct

Participants must comply with institutional policies, venue rules, safety and security requirements, and instructions issued by the Organizers. Professional and respectful conduct is expected throughout the event.

Harassment, disruption, damage to property, unauthorized recording, solicitation or distribution of promotional material without permission may result in restricted access or removal from the venue, subject to applicable institutional rules and law.

7. Photography and Event Media

Official photography, videography and recording may take place for event documentation, institutional communication and promotional purposes. The applicable event-media notice and privacy arrangements will govern the use of identifiable images, recordings and related personal data. Participants may contact the Organizers regarding applicable consent or opt-out arrangements.

8. Personal Data and Privacy

Information collected during registration may be used for registration administration, payment verification, event communication, access management and other stated Conference-related purposes. Personal data will be handled in accordance with the published privacy notice, applicable institutional requirements and applicable law.

Participants should share personal and payment information only through authorized Conference channels.

9. Cancellation, Postponement and Refunds

The proposed policy is that participant-initiated cancellations or withdrawals are non-refundable. Duplicate or erroneous payments, cancellation or postponement by the Organizers, and other exceptional cases will be handled in accordance with the final approved refund/transfer policy and applicable law.

10. Liability and Personal Belongings

Participants are responsible for their personal belongings and must exercise reasonable care while using Conference facilities. Lost property or safety concerns should be reported to the event or venue team. Nothing in these Terms & Conditions limits any rights or liabilities that cannot lawfully be excluded under applicable law.

11. Updates and Participant Acknowledgement

The Organizers may update Conference information and these Terms & Conditions where necessary, subject to applicable law. Participants should refer to the official Conference website for the latest approved information.

By submitting the registration form, participants confirm the accuracy of the information provided and acknowledge that they have read and agreed to these Terms & Conditions and the applicable privacy notice.